Page 17 - AQAR Report

4.4.1 – Expenditure incurred on maintenance of physical facilities and academic support facilities, excluding salary
component, during the year
Assigned Budget on Expenditure incurred on Assigned budget on Expenditure incurredon
academic facilities maintenance of academic physical facilities maintenance of physical
facilities facilites
87.85 92.19 151.54 273.31

4.4.2 – Procedures and policies for maintaining and utilizing physical, academic and support facilities - laboratory,
library, sports complex, computers, classrooms etc. (maximum 500 words) (information to be available in
institutional Website, provide link)
• Infrastructure Development and Maintenance Section (IDMS) of University
looks after creation, enhancement and maintenance of infrastructure. •
Technical and administrative staff of IDMS office oversees (1) New Development
(2) Maintenance of buildings, classrooms, laboratories and other Infrastructure
facilities including emergency set-ups like sanitization tunnels as per the
unlock guidelines during pandemic. • Maintenance requests received by IDMS are
executed as per defined standard operating procedures. Minor maintenance
requests are addressed immediately. For maintenance requirements involving
significant expense, finance committee approvals are taken before work
execution. Infrastructure Development and Maintenance Committees (IDMC) have
been constituted in each institute, for smooth execution of maintenance and
similar activities in coordination with IDMS office. • A dedicated Wireless
Information and Networking Cell (WINCell) looks after the IT Services,
maintenance and its Management. There is a central depository for software
available on CHARUSAT Intranet. Upgradation of the licensed software is carried
out periodically and new software are purchased as and when required. CHARUSAT
network is protected by enhanced security with the use of secure static IP and
subneting which isolates it from other outer and unsecured network threats.
Enterprise level antivirus is implemented for securing critical Data. • The
library system at CHARUSAT has two components, namely, Central Library and
Institutional Libraries. The Central library caters the general needs of
students and faculty whereas the institutional libraries cater to the
specialized needs. The library has clear and prominent display of floor plan,
sign boards and fire alarms. Library Automation software (SOUL) is used for
Catalogue search and transactions. The library committee is responsible for
policy framing, implementation, monitoring and developmental aspects of the
library. The library policy encourages physical access to the collection. • The
campus has 2 Playgrounds with outdoor sports facilities (cricket, football,
volleyball etc.) accessible to students and staff. Separate facilities are
available for indoor games like Table Tennis, Carom, Chess etc. The campus also
has 2 Multi-Gym facilities for utilization from 7:00 am to 7:00 pm. Dedicated
staff in Sports and cultural section is allocated for regular upkeep of these
facilities. • Records of preventive maintenance, breakdown maintenance, and log
book of machines / equipment are maintained. Annual verification of stock is
carried out and the missing or damaged items are noted / written-off.
Sophisticated equipment is covered under annual maintenance contract. Budget
provision of 239.39 lacs of capital expenditure is made each year for
maintenance expenses. • All constituent institutes of CHARUSAT are provided
with modern amenities like well-equipped laboratories with safety features,
24X7 WiFi access with high bandwidth, ICT enabled class rooms, auditoriums,
seminar halls, computer centers, audio-visual recordings stations etc. Safety
aspects of the students and teachers are considered and wherever necessary,
additional facilities like ventilation and air conditioning, aseptic area, fire
extinguisher and waste disposal systems are provided and regularly maintained.
• Every academic/support service unit has an in-charge faculty member who makes
its access and usage available to CHARUSAT fraternity as and when required,
subject to safety precautions.